FAQ's: Payroll Solutions


  1. What do I need to get started?
  2. Can I switch my payroll provider mid-year?
  3. Can I import this information to my accounting software?
  4. What about Quarterly Reports & W-2’s?
  5. What if an employee needs a copy of an old pay stub?
  6. How will I stay on top of my payroll details?
  7. What if some of my employees don't want direct deposit?
  8. What is the difference between the “Do-it-Yourself” and “Complete” options?
  9. What does it cost?

What do I need to get started?

First, we will ask you to complete a Payroll Setup Questionnaire. Once your company information as been setup in our system, you can choose to submit an Employee Setup Worksheet to us, or you can enter your employee’s information into the system yourself. Next, any Year-to-Date pay history will need to be entered – this can be done yourself, or you can forward the information to our staff for entry.
 
Call or email us to discuss your payroll requirements. We will design a customized payroll solution for you.
 
 

Can I switch my payroll provider mid-year?

As long as you have records of your payroll history, you can switch at any time.

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Can I import this information to my accounting software?

You can import your payroll data into QuickBooks® Desktop, QuickBooks Online Edition, or QuickBooks for Mac.

Each quarter, the system will automatically add the necessary reports to be completed into the “To Do” page of the software. It will also advise you of any tax payments that need to be paid before the corresponding reports can be filed. Our staff monitors this information each quarter, and where necessary, will file the forms electronically to ensure they are on-time. You will receive an email when the form(s) have been accepted by the IRS and/or State agency.
 
At year-end, we create W-2 forms for you and your employees. And we take care of filing them with the Social Security Administration.
 
All reports generated are archived in the system, and can be retrieved at any time.
 

What if an employee needs a copy of an old pay stub?

No problem. We maintain complete records of your payroll data, for quick access whenever you need it. Your employees can also access their pay stubs securely online at PaycheckRecords.com, 24 hours a day, 7 days a week.
 
 

 How will I stay on top of my payroll details?

The system provides you with a variety of reports that will allow you to remain informed and in control of your payroll.

All of the reports can be exported into Excel, or saved as a PDF.

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 What if some of my employees don't want direct deposit?

You can offer your employees several payment methods:

  • Physical check
  • Direct deposit
  • Direct deposit into 2 accounts
  • Direct deposit with balance as a check

Checks can be printed from the system using preprinted QuickBooks®-compatible voucher check stock.  You can also issue handwritten checks with a copy of their pay stub printed onto blank paper.

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What is the difference between the “Do-it-Yourself” and “Complete” options?

The DIY option is for those companies/employers who want to handle their company’s payroll in-house, but still provide all the benefits of using a payroll service.  This option requires that the employer be responsible for scheduling their electronic tax payments (we will provide 2-3 reminders via email and/or phone before they are due).

The Complete option is for those companies/employers who want to send in their employee’s time and let the payroll service handle all the processing.  Tax payments will be schedule by our staff for the latest possible submission date and clients will be given reports showing the amount to be paid so that they have time to make sure the funds are available.

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What does it cost?

Click here for our pricing guides.

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Accountware Solutions, Inc.
 
 4799 Sugarloaf Pkwy. Building C
Lawrenceville, GA 30044

Office: 
 678-251-4343
Fax:
678-318-1350
 
Business Hours:
Monday - Friday
9:00 am - 5:00 pm EST





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